AI personal assistant · Optaro PAYour inbox, read. Your day, prepared. Your decisions, ready.
Optaro PA reads the mail, files the documents and follows the commitments, then hands you a morning brief with the decisions already prepared and the evidence beside them.
What the PA does all day
One assistant. Everything that lands on your desk.
01 · Mail
Every thread read. The reply already drafted.
The PA reads every message for what it actually is: a request, a question, an invoice, a complaint, a meeting to schedule, a trip. It pulls out the summary, the key points and the actions, and drafts the reply the way you would write it.
PA review · decision
Board pack, final review
Sarah M. to you · 5 messages on this thread
02 · Morning brief
Decisions, not a digest.
Commitments, deadlines, preparation, risks and what changed since yesterday, across mail, calendar, tasks and files. Every item carries the evidence it came from; an item with none is thrown away. By email, Telegram or in the app.
03 · Documents
Attachments become records.
Invoices, contracts and mandates are read, the fields extracted, the ones it is unsure of flagged for review, and the file put where the business will look for it.
Finance · extracted from mail
Invoice 2041 · Northgate Facilities
Filed to Finance › Suppliers › Northgate · linked to the September obligations view · 2 fields to confirm
04 · Calendar & travel
Your diary, defended.
Flights and hotels are found in your mail, assembled into a trip and put in your calendar. When a meeting has to move, the alternatives are checked against everyone’s free and busy time first.
Travel · found in your mail
Copenhagen · 14–16 Oct
Matter · held since 2 Sep
Northgate contract renewal
More than an inbox
She holds the picture. So the business can grow without hiring.
Every ongoing concern becomes a matter with a current position, the evidence it rests on, who it is waiting for and what it depends on. Tomorrow’s brief continues from today’s position; it does not start again from an empty inbox.
Customer portal
From your inbox to your customer’s portal.
Documents that arrive by mail are matched to the customer they belong to, read, filed, and published to that customer’s own portal. The ones she is unsure of wait for you.
Integrations
She works where the work already is.
A day with the PA
It works while you are in the room.
The useful part is not the chat. It is the work that was already done when you looked.
- 07:30
The brief is ready
Overnight mail read, the day’s items prepared, evidence attached.
- 09:10
A reply is waiting
Drafted in your tone. Approve, edit, or tell it what you meant.
- 11:40
An invoice files itself
Extracted from the attachment, checked, filed where Finance looks.
- 14:00
You walk in prepared
The thread, the documents and the open commitments, on one page.
- 17:30
Nothing is dropped
Promises made in mail are followed until someone keeps them.
You stay in control
Give it control one notch at a time.
Every skill starts by watching. You decide, per skill, when it has earned the right to suggest, to act, or to run on its own. Try it on one email.
Same email · four levels of control
“Please confirm the dates”
Riverside Spa · routine request · you have answered 14 like it
Reads the thread. Learns how you answer. Says nothing.
Nothing leaves your account.
Read · learnedDrafts the reply in your tone and puts it in front of you.
You press send.
Draft readySends the reply, tells you it did, and keeps the trail.
You can undo the habit at any time.
Sent · loggedHandles this kind of mail on its own, every time.
Only the routine you have watched it get right.
HandledInvoice 2041 (£4,860) is due 30 Sep and matches the PO. Their last mail asks to confirm the renewal dates, and you have not replied in six days.
I can’t find that in your mail or files. I won’t guess. Shall I draft a question to Sarah?
Evidence, not confidence
It shows its working. And says when it does not know.
Every answer carries the mail, file or record it came from. Claims are checked against what the PA actually found before you see them.
Where it goes next
Starts with your inbox. Grows into the business.
The PA is the Core of Optaro Business. The same assistant, memory and controls extend into each function when you are ready for them.
Core
Your PA, organisational memory, mail, files, tasks and routines working from shared context.
Finance
Invoices, cash, obligations and spend signals connected to the decisions they influence.
Operations
Delivery, contracts, reviews and recurring workflows kept visible and moving.
Support
Triage, knowledge and customer signals connected back into the wider business.
Marketing
Pages, campaigns, analytics and attribution tied to the customer journey.
Sales
Accounts, research, outreach, pipeline and commercial evidence in one view.
Built to be trusted with your mail
Yours. Kept apart. On the record.
Questions
The ones everybody asks first.
What is Optaro PA?
A personal assistant for your working day. It reads the mail you connect, prepares a morning brief, drafts replies in your tone, files documents and follows the commitments made in your threads. It is the Core of Optaro Business.
Does it send email without asking me?
Not unless you tell it to. Every skill starts in observe. You move it to suggest, then act, then auto, one skill at a time. Anything that leaves your account is gated on the level you set.
Which mail and calendars does it work with?
Gmail and Google Workspace, Microsoft 365, and standard IMAP mailboxes. It can also reach you, and listen, on Telegram and Slack.
How do I know an answer is right?
The PA shows the mail, file or record it used beside the answer. Claims are checked against what it actually found, and when it cannot find something it says so instead of guessing.
Where does my data live?
Each customer has its own database; your data is never a row in a shared table. Every skill run, model call and send is logged.
Can a team use it?
Yes. Shared mailboxes with access rules, team knowledge, roles and per‑person permissions are part of the platform, and the same PA grows into Finance, Operations, Support, Marketing and Sales when you are ready.
Which languages does it work in?
The interface ships in English and Danish, and replies are written in the language you set.
Start with your priority
Which part of your world needs to work better?
Tell us about the guest journey, the network estate or the business challenge.
Prefer email? hello@optaro.io